Campus Security Authorities (CSA)

What is a CSA AND WHAT ARE THEIR RESPONSIBILITIES?

A CSA is a person referred to as a campus security authority by the Clery Act. CSAs are a vital part of data collection for the annual safety and security report.

The Clery Act requires UCLA to provide an annual safety and security report. In addition to input from law enforcement, certain staff positions are designated as Campus Security Authorities (CSA) for the purpose of providing information for this report. CSAs are usually found in departments responsible for, but not limited to, student and campus activities, safety/security, discipline, housing, athletics, human resources or judicial proceedings. This designation also includes any individual who has been specified by UCLA to receive and report offenses.

CSAs are responsible for reporting Clery Crimes and incidents as described in the Clery Act to the UCLA Police Department. These statistics are then included in the federally mandated Clery Report, which is distributed every year in the beginning of October.

The following answers are based on The Handbook for Campus Safety and Security Reporting, U.S. Department of Education (2016 Edition), California state law, and University of California policy. 

You can also review the CSA Training Presentation available in the Related Information.

 

CSA QuestionAnswer
What makes me a CSA?
  • Individuals who have responsibility for campus security
  • Any individual specified by the university as an individual to which students should report criminal offenses
  • An official of the university who has significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings
What do I have to do?Report criminal incidents that occur on campus or on UCLA affiliated property to the UCLA Police Department.

What crimes do I need to report?

  • Homicide
  • Sexual Assault
  • Robbery
  • Aggravated Assault
  • Burglary
  • Motor Vehicle Theft
  • Arson
  • Hate Crimes
  • Domestic Violence
  • Dating Violence
  • Stalking
  • Weapon Violations
  • Alcohol Violations
  • Drug Violations

Definitions of these crimes can be found in the related incidents box.

In addition to the crimes above, the crime must occur at one of the following locations:

  • On-Campus Property, including Student Housing Facilities
  • Noncampus Property (off campus but on affiliated property such fraternities and sororities)
  • Public Property (streets and sidewalks adjacent to the on-campus property)

Please see Key Terms in Related Information Box for more detailed definitions.

Why is this necessary?
  • Keeping accurate crime statistics will help UCLA know where to provide prevention programs and safety awareness programs to help keep the campus safe.
  • The intent of including non-law enforcement personnel as CSAs is to acknowledge that many individuals, and students in particular, are hesitant about reporting crimes to the police, but may be more inclined to report incidents to othe campus affiliated individuals.
  • If UCLA is found to be non-compliant with any aspect of the Clery law the university can be fined and risk losing federal funding.
  • The State of California monitors Clery Act Compliance which includes periodic audits.
How do I report incidents to the police department?

If the incident is an emergency or represents an immediate threat, call 9-1-1.  Non-emergency incidents requiring a police response should be reported by calling 310-825-1491. 

Incidents must be reported to UCPD by a CSA immediately, or as soon as practicably possible.  UCPD provides a CSA Clery Incident and Disciplinary Referral Form form that should be emailed to the UCLA PD Clery Coordinator at clery@ucpd.ucla.edu.

What happens after I the police department receives an incident from a CSA?

The police department collects all incidents received from CSAs. The incidents are checked for duplicates and to verify that each incident is Clery reportable. A determination is made by UCPD whether a Timely Warning must be issued to the UCLA community.  The incidents are then classified into their proper crime and geographical categories and added to the annual clery statistics.

What if I am unsure if an incident is a crime? Or if it should be reported under Clery?

Please report it with as much detail as possible about the incident. Do not include names of the victim or suspect. UCPD will determine if it is a clery reportable crime.

If the UCLA PD isn’t going to investigate these crimes, what is the purpose of reporting incidents to the police department?

First and foremost, it's the law!  Also, many crimes do not get reported to the police. By collecting data from other sources, we are getting a more accurate number of crimes on campus. This is a resource for the campus community to use to make informed decisions about their safety.

Are there exemptions to CSA reporting incidents?

Yes, certain positions and offices are not CSAs, so the Clery Act reporting requirements do not apply to them:

  • CARE Advocates: University staff employees who are professionally trained and certified to provide confidential support and counseling services to victims of sexual violence, sexual assault, domestic violence, dating violence or stalking.
  • Pastoral counselors: A person who is associated with a religious order or denomination, is recognized by that religious order as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.
  • Professional counselors: A person whose official responsibility includes providing mental health counseling to members of the institutions community and who is functioning within the scope of his or her license or certification. This definition applies even to professional counselors who are not employees of the institution but are under contract to provide counseling at the institution.
  • Office of the Ombuds

  • Counseling and Psychological Services

However, we strongly encourage everyone to report since it is for statistical purposes only.

What happens if I do not report criminal incidents to the UCLA Police Department?

The United States Department of Education is charged with enforcing the Jeanne Clery Act and may level civil penalties against institutions of higher education up to $54,789 per violation or may suspend them from participating in federal student financial aid programs. Complaints of violations should be filed with DOE regional offices.


Back to Top

EXAMPLES

If a Clery Crime occurs at one of the following locations, should it be reported?

  • In & Out Burger--No
  • Wilshire Center--Yes
  • UCLA Extention--Yes
  • Intramural Field--Yes
  • University Apartments South--Yes
  • Ralphs--No
  • Hedrick Hall--Yes
  • Hilgard Ave sidewalk next to Parking Structure 2--Yes.

A student reports being sexually assaulted while the student is home in Northern California for winter break.

This is not a reportable incident due to the location.


A student reports his backpack stolen after leaving it unattended while using YRL restroom.

This is considered theft and is not a reportable incident due to the type of crime.


A student complains of being sexually harassed by a coworker while working on campus.

Verbal harassment is not a crime. Physical harassment must meet the sexual assualt or stalking definitions to be a reportable offense.


A student reports being in a fight at a fraternity party and receives serious injuries.

Yes, this is a reportable incident since it is an Aggravated Assault occurring on Noncampus Property. It would be helpful to know what the specific injuries are and what type of treatment was required e.g. a broken nose, may or may not be considered a series injury based on what type of treatment was needed.


A staff member reports their laptop stolen from their locked office on campus.

Yes, this is a reportable incident since it is a Burglary occurring On-Campus.


A student is sexually assaulted in her on campus residence by a known suspect.

Yes, this is a reportable incident since it is a Sexual Assault occurring in an On-Campus Student Housing Facility. Sexual assaults are categorized into sub-categories; therefore UCPD will need to know which category of sexual assault this is.

The sexual assaults sub-categories are available through the Key Terms & Crime Definitions link.


A Jewish student reports his vehicle vandalized with a swastika etched into the door while parked on Gayley.

Yes, this is a reportable incident since it is a Hate Crime occurring on Public Property.  This is a bias-motivated vandalism occurring on a public street immediately adjacent to On-Campus Property.


A student reports being sexually assaulted by a fellow student at his off campus apartment in the Westwood area.

This is not a reportable incident due to the location.


 

UCLA Police Department Clery Coordinator
Email: clery@ucpd.ucla.edu
Phone: (310) 825-3197
Fax: (310) 206-2550
Mail Code: 136408

Address

601 Westwood Plaza
Los Angeles, CA 90095-1364

Business Hours

Monday – Thursday 7 a.m. to 5 p.m.

Station Hours

24 hours a day, 7 days a week